Redmont Management
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Services Provided by Redmont Management

homeowners association document

Association Setup and Transfer Services

Association Setup and Transfer Services

Association Setup and Transfer Services

  • Assisting in the creation and review of Declarations and By-laws tailored to each community's specific needs.
  • Acting as a liaison between various entities to ensure proper handling of (CCRs). 
  • Developing and forecasting the Association’s annual budget 
  • Preparing, organizing, and maintaining essential Association documentation, 
  • Submitting required documentation to State agencies as needed.
  • Filing or recording necessary documents with relevant parties, when requested.
  • Overseeing the transition of the Association from builder control to homeowner control or self-management.
  • Managing the transfer of contracts and accounts as the Association moves forward.
  • Facilitating and implementing the election process for Board members. 

residential community

Community HOA Management

Association Setup and Transfer Services

Association Setup and Transfer Services

  • Assisting with the setup or transfer of Association management .
  • Financial analysis.
  • Offering a full range of financial management services, including budgeting, forecasting, and expense monitoring. 
  • Providing regular, transparent financial reports to keep the Board and homeowners informed. 
  • Community correspondence.
  • Regular building and grounds inspections.
  • Bid solicitation and presentations.
  • Contractor performance inspections.
  • Work schedules and progress reports. 
  • Board and General meeting attendance. 
  • Meeting agenda preparations and consulting.
  • Record keeping.
  • Integration of new Federal and NJ statues and regulations.


Contact Us For More Information
using calculator on desk

Financial Management Services

Association Setup and Transfer Services

Financial Management Services

  • Creating and presenting a comprehensive annual budget tailored to your community’s needs. 
  • Overseeing the billing and collection of maintenance and assessment fees. 
  • Providing detailed monthly reports, including an Income Statement, Accounts Receivable (A/R), Accounts Payable (A/P), and a summary of delinquencies. 
  • Monitoring receivables and managing the collection process to maintain steady cash flow. 
  • Ensuring timely and accurate processing of all incoming payments.  
  • Delinquent account collection.
  • Accounts payable management.
  • Coordinating with your Association’s accountant for audits, tax filings, and year-end financial reporting. 
  • Working with legal counsel on financial matters, including delinquency enforcement and financial compliance. 


multi-family units on roadway

Successful Relationships Being Built One Community at a time

Paving the way to success with associations

As a trusted leader in HOA set-up and management, Redmont Management has successfully guided numerous communities through the transition from builder control to homeowner leadership. Whether you need assistance with Association formation, financial management for closings, or comprehensive community management services, our experienced team is here to help.


For more information, please contact our office—we’re happy to assist you.

Revitalize and Reclaim Your Community!

At Redmont Management, we specialize in transforming neglected associations into thriving, desirable communities. Through our experience and hands-on approach, we help restore property value, improve resident satisfaction, and bring developments back to life.


To learn more or discuss how we can support your community, please contact our office.

Proposal Request

vendors

New Vendors and Contractors

While we deeply value our current contractors and vendors, Redmont Management is committed to ensuring our communities receive the highest quality services at competitive pricing. To that end, we actively seek to expand our network of qualified professionals who are skilled, adaptable, and up to date with the latest industry standards and practices.


If you're a contractor or service provider interested in working with Associations in Monmouth or Ocean County, we welcome the opportunity to connect. Please contact our office to learn more about becoming one of our trusted partners.

New vendor form

Vendors and Contractors

 

Vendor Submission & Payment Guidelines

At Redmont Management, we value our partnerships with quality vendors and contractors. To ensure efficient processing and timely payments, please review and follow the guidelines below.


Document Submission

Vendors may easily submit documents, including proposals and invoices, via email.
Please note: Invoices must be submitted for all services or work performed to be considered for payment.


Certificate of Insurance (COI)

To remain in good standing and avoid payment delays, vendors must maintain current insurance coverage.

  • A valid Certificate of Insurance must be on file prior to the start of work.
     
  • The Association/Company must be listed as an additional insured on the certificate.
     
  • Appropriate coverage must include Workers’ Compensation when work is being performed on-site.
     

Payment Terms

For the purpose of these terms, any company, contractor, or individual hired to perform services for a property managed by Redmont Management will be referred to as a "Vendor."

  • Invoices must be submitted via email (preferred) for all work or services provided.
     
  • All work will be verified by Redmont Management for progress, completion, and satisfaction.
     
  • Verified invoices will then be submitted to the appropriate Association Board for approval.
     
  • Payments are processed, signed, and mailed no more than twice per month following Board approval.
     

Tax Documentation Requirements:

  • For any single payment of $600.00 or more, a completed W-9 form must be submitted before payment is issued.
     
  • For accumulated payments exceeding $599.99, a W-9 form is also required before additional payments can be processed.
     
  • Each HOA will issue and file 1099 forms annually with the IRS, and vendors will receive their copies from the Association's accountant.
     

Agreement to Terms

By submitting a proposal or invoice, you/your company acknowledge and agree to comply with the terms and requirements outlined above.

Submit

Downloads

Form W-9 (Rev. March 2024) (pdf)Download

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